Involving Families and Carers in Service Design
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📘 Blog 3 of 7 in our Co-Production & Engagement Series
Involving Families and Carers in Service Design
Links to all 7 blogs in this series are at the bottom of this post.
👥 Why Families and Carers Matter
Families and carers hold unique insight into the needs, routines, and preferences of the people they support. Ignoring their perspectives risks creating services that look good on paper but fail in practice. Effective co-production ensures that families and carers are not only consulted but are partners in design, delivery, and evaluation.
Commissioners and the CQC increasingly want to see evidence of how family engagement directly shapes practice, rather than generic commitments. This makes it a critical area for tender responses and inspections alike.
🔑 Good Practice in Family Engagement
High-quality services create multiple routes for families to be heard:
- Advisory groups — structured forums where carers co-design policies, rotas, or service models.
- Representation in governance — carers on boards or quality committees with equal voice.
- Accessible information — updates in plain English, easy read, or multiple languages.
- Feedback to action — clear loops: “you said, we did.”
Embedding this into method statements helps show commissioners exactly how families influence service improvement.
⚠️ Common Pitfalls to Avoid
- Over-reliance on one voice — relying on a single carer representative rather than diverse perspectives.
- Consultation without follow-up — asking for views but failing to act on them.
- Exclusion of under-represented carers — e.g., BAME carers, male carers, or carers of people with complex needs.
Commissioners are quick to spot tokenistic approaches. High-scoring tenders show breadth and depth of engagement.
💡 Practical Example (Learning Disability Services)
Scenario: A supported living provider wants to improve transitions for young adults.
- ❌ Weak response: “We ask families for feedback at annual reviews.”
- ✅ Stronger response: “We co-designed a transition pathway with families and young people, piloted with three households. Parents co-authored the easy-read guide and now sit on our Transition Steering Group. As a result, delayed placements reduced by 40%.”
This shows impact, partnership, and measurable improvement — exactly what commissioners and inspectors want to see.
🛠️ Practical Tips for Providers
- Make every answer scorable: mirror the question’s headings, signpost clearly, and prove each claim with a concise data point or example.
- Standardise your toolkit: keep one live set of method statements, annexes and KPIs so teams aren’t reinventing content each time.
- Protect word counts: prioritise impact lines, cut duplication, and move low-value detail into annexes or tables.
- Evidence cadence: publish a quarterly mini “commissioner pack” (KPI trends, governance actions, case studies) so renewals are never a scramble.
- Triaging discipline: only pursue tenders where you can evidence fit, safe mobilisation and measurable outcomes at the proposed price.
🤝 Need a hand putting this into practice?
Start with a quick quality lift via:
Protect your pipeline using:
Build re-usable foundations with:
Keep performance “renewal-ready” through:
If you need a bigger reset to map your needs:
📚 Catch up on the full Co-Production & Engagement Series:
- 📘 Why Co-Production Matters in Social Care
- 🧭 Principles of Co-Production: From Tokenism to True Partnership
- 👥 Involving Families and Carers in Service Design
- 🏛️ Co-Production in Governance and Quality Assurance
- 🌍 Building Engagement Pathways for Under-Represented Voices
- 💡 Case Studies: Co-Production That Changed Services
- 📄 Evidencing Co-Production in Tenders and Inspections