Monthly Bid (Tender) Writing Support Retainers (Procurement Act 2023 Ready)

Many NHS and local authority buyers are reshaping their procurement plans ahead of full implementation of the Procurement Act 2023 and Most Advantageous Tender (MAT) scoring. That means activity may feel “stop–start” between now and early 2026 — but when pipelines reopen, well-prepared providers will move fastest.

The Monthly Bid Support Retainers (Procurement Act 2023 Ready) give you a flexible way to access expert bid support every month, at a discounted day rate — so you can plan ahead, respond calmly, and keep your tender pipeline and bid library MAT-aligned.

🎯 Who this is for

• NHS-commissioned and local authority–commissioned providers (ICB, NHS Trust partnerships, CHC, UCR, community health and integrated pathways).
• Learning disability, autism, supported living, reablement, home care and complex care providers.
• Organisations running regular tenders, frameworks, DPS and mini-competitions who want consistent external support.
• Teams who need flexible help across strategy, drafting, library updates, bid triage and debriefs.

🧠 What your monthly retainer can cover

Each “day” is up to 8 hours of consultancy time per month, used flexibly across:

• Live tender support (clarifications, structure, drafting of key responses).
• Bid triage and opportunity assessment for new procurements.
• Updates to your tender library and social value evidence.
• Contract renewal and extension planning, aligned to MAT.
• Review and feedback on in-house drafts before submission.
• Light-touch strategic sessions for pipeline planning and team coaching.

Time can be delivered via Microsoft Teams / Zoom, tracked edits in Word/Docs, or comments and mark-up on your existing materials.

💡 How the monthly retainers work

1. Choose your plan (1, 2, 4 or 8 days per month) and subscribe securely online.
2. Onboarding — we set up a simple shared plan for how you want to use time (e.g. pipeline reviews, live tenders, library refresh, renewals).
3. Monthly cadence — we agree core touchpoints (e.g. monthly pipeline review call + in-month support on live opportunities).
4. Rollover — unused hours can roll over for one further month, up to the cap for your plan (see below).
5. Review — we can adjust focus each month as your pipeline and priorities change.

💸 Discounted day rates (subscription-only)

My standard consultancy rate is £600 per day. These monthly retainers offer stepped discounts for providers who commit to regular support, while keeping the flexibility to cancel month-to-month.

These reduced day rates are only available for subscription orders placed online and may be adjusted for future cohorts.

📌 Rollover rules (fair use)

• Unused time can roll over for one further month only.
• Rollover is capped at the number of days in your plan (e.g. 2 days cap on the 2-day plan).
• Any time older than 2 months expires, so support stays current and focused.

Example: on the 4-day plan, you could bank up to 4 unused days into the following month (max 8 days available), but anything not used within that 2-month window expires.

⚡ Limited slots to protect delivery quality

To make sure each client gets proper attention and thinking time, monthly retainers are capped at:

• 4 x Starter (1 day / month)
• 3 x Focused (2 days / month)
• 2 × Core (4 days / month)
• 1 × Strategic (8 days / month)

Once a tier is full, it will temporarily show as unavailable until capacity reopens.

🤝 Cancellation and changes

• Subscriptions are billed monthly and can be cancelled at any time before the next billing date.
• If you cancel, we’ll honour any remaining time in the current billing period and confirm what’s left in your banked hours.
• You can move up or down a tier (subject to availability) to match changes in your tender pipeline.

🔗 Related support

• Bid (Tender) Library Refresh Packages — one-off library audits and rewrites.
• Bid Triage & Opportunity Assessment Packages — structured bid/no-bid tools.
• Contract Continuity & Outcomes Evidence Support — build the evidence base that underpins MAT and renewals.

🧾 Terms (summary)

• Service delivered remotely; no physical goods are shipped.
• Each “day” is up to 8 hours of consultancy time, scheduled by agreement.
• Time is tracked and shared in a simple log so you can see where support is being used.
• Rollover is limited to one month and capped at your plan’s number of days, after which unused time expires.

Questions before you subscribe?
Email Mike.Harrison@impact-guru.co.uk or chat on WhatsApp and we can sense-check which plan fits your pipeline and capacity.