Evidence-Based Monitoring: How to Back Up Your Claims in Tenders
It’s easy to say you “have a robust monitoring system.” It’s harder to prove it. In tenders, that proof is what wins the marks.
📌 Make It Tangible
Instead of vague statements like “we track trends,” say:
- “We use a weekly compliance dashboard to identify patterns across medication errors, falls, and incident reports.”
- “Audit findings are discussed fortnightly at a Service Improvement Meeting chaired by the Registered Manager.”
📚 Share Examples
If you’ve changed practice based on your monitoring — say so. Examples matter:
- “We introduced a hydration chart after noticing low fluid intake during spot checks.”
- “Staff training was refreshed following audit findings on missed signatures.”
This proves the loop is working.
🧾 Include Tools and Templates
List what tools you use — it makes your system feel real:
- Audit templates
- Incident trackers
- Quality improvement logs
If you mention a QI log, describe what goes in it and who reviews it.
💼 Rapid Support Products (fast turnaround options)
- ⚡ 48-Hour Tender Triage
- 🆘 Bid Rescue Session – 60 minutes
- ✍️ Score Booster – Tender Answer Rewrite
- 🧩 Tender Answer Blueprint
- 📝 Tender Proofreading & Light Editing
- 🔍 Pre-Tender Readiness Audit
- 📁 Tender Document Review
🚀 Need a Bid Writing Quote?
If you’re exploring support for an upcoming tender or framework, request a quick, no-obligation quote. I’ll review your documents and respond with:
- A clear scope of work
- Estimated days required
- A fixed fee quote
- Any risks, considerations or quick wins
🔁 Prefer Flexible Monthly Support?
If you regularly handle tenders, frameworks or call-offs, a Monthly Bid Support Retainer may be a better fit.
- Guaranteed hours each month (1, 2, 4 or 8 days)
- Discounted day rates vs ad-hoc consultancy
- Use time flexibly across bids, triage, library updates, renewals
- One-month rollover (fair-use rules applied)
- Cancel anytime before next billing date
🚀 Ready to Win Your Next Bid?
Chat on WhatsApp or email Mike.Harrison@impact-guru.co.uk
Updated for Procurement Act 2023 • CQC-aligned • BASE-aligned (where relevant)