Evidence-Based Monitoring: How to Back Up Your Claims in Tenders
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It’s easy to say you “have a robust monitoring system.” It’s harder to prove it. In tenders, that proof is what wins the marks.
📌 Make It Tangible
Instead of vague statements like “we track trends,” say:
- “We use a weekly compliance dashboard to identify patterns across medication errors, falls, and incident reports.”
- “Audit findings are discussed fortnightly at a Service Improvement Meeting chaired by the Registered Manager.”
📚 Share Examples
If you’ve changed practice based on your monitoring — say so. Examples matter:
- “We introduced a hydration chart after noticing low fluid intake during spot checks.”
- “Staff training was refreshed following audit findings on missed signatures.”
This proves the loop is working.
🧾 Include Tools and Templates
List what tools you use — it makes your system feel real:
- Audit templates
- Incident trackers
- Quality improvement logs
If you mention a QI log, describe what goes in it and who reviews it.