Domiciliary Care Tenders: How to Prove You Can Deliver at Scale
In domiciliary care tenders, commissioners want more than quality assurances — they want proof you can deliver at scale without compromising standards. If you can’t evidence this, your bid risks being marked down for capacity and mobilisation concerns.
Here’s how to give them confidence in your ability to deliver, even under pressure.
If you need help structuring your capacity evidence, our Domiciliary Care Bid Writing service can help.
1) Show you understand the numbers
Don’t just say “we have capacity” — quantify it. Show how many hours of care you can deliver per week, your current average, and the headroom you have for growth.
- Example: “We currently deliver 1,200 care hours per week and have capacity to scale to 1,500 within four weeks through pre-approved staff.”
2) Evidence your recruitment pipeline
Commissioners want to see you can onboard staff quickly without a dip in quality. Include details of your recruitment strategy, retention rate, and any bank or agency arrangements.
- Time from interview to start date
- Pre-cleared candidates ready to mobilise
3) Prove your scheduling resilience
Show how your rota systems and processes cope with sudden increases in demand, sickness, or new packages starting at short notice.
- Automated scheduling software features
- On-call managers for out-of-hours changes
4) Reference past scaling successes
Case studies are powerful here — particularly examples where you’ve taken on multiple new packages or mobilised a new area smoothly.
- What you delivered
- How quickly you scaled
- Positive commissioner feedback
5) Address risk head-on
Include a short, clear plan for maintaining standards during growth, covering staffing, training, quality checks, and contingency measures.
- How you monitor quality during rapid onboarding
- Contingency for sudden high-volume start dates
Need to demonstrate capacity in your next bid? Our tender review & proofreading service can ensure your claims are clear, evidence-based, and credible.
💼 Rapid Support Products (fast turnaround options)
- ⚡ 48-Hour Tender Triage
- 🆘 Bid Rescue Session – 60 minutes
- ✍️ Score Booster – Tender Answer Rewrite
- 🧩 Tender Answer Blueprint
- 📝 Tender Proofreading & Light Editing
- 🔍 Pre-Tender Readiness Audit
- 📁 Tender Document Review
🚀 Need a Bid Writing Quote?
If you’re exploring support for an upcoming tender or framework, request a quick, no-obligation quote. I’ll review your documents and respond with:
- A clear scope of work
- Estimated days required
- A fixed fee quote
- Any risks, considerations or quick wins
🔁 Prefer Flexible Monthly Support?
If you regularly handle tenders, frameworks or call-offs, a Monthly Bid Support Retainer may be a better fit.
- Guaranteed hours each month (1, 2, 4 or 8 days)
- Discounted day rates vs ad-hoc consultancy
- Use time flexibly across bids, triage, library updates, renewals
- One-month rollover (fair-use rules applied)
- Cancel anytime before next billing date
🚀 Ready to Win Your Next Bid?
Chat on WhatsApp or email Mike.Harrison@impact-guru.co.uk
Updated for Procurement Act 2023 • CQC-aligned • BASE-aligned (where relevant)