What Commissioners and Frameworks Say About AI in Bids: Staying Compliant and Competitive

July 16, 2025

AI in tendering isn’t just a future issue — it’s already shaping procurement expectations. More commissioners and procurement frameworks are now asking bidders to disclose whether AI has been used, and how.

This blog outlines current government positions, tender trends, and how to keep your bidding practice compliant, competitive, and futureproof.

📋 Government and Framework Guidance

Recent government guidance — including from the Cabinet Office and NHS procurement bodies — has highlighted transparency around AI in tenders. They advise bidders to:

Clearly state if AI was used in writing or preparing submissions.
Describe how accuracy, fairness, and bias were managed.
Ensure human oversight and accountability remains central.

This isn’t just about ethics — it’s about trust, credibility, and compliance with evolving expectations.

🔍 Tender Questions on AI: A Growing Trend

Some frameworks now explicitly ask:

Have you used AI in this submission?
What AI tools were used?
How did you ensure compliance, accuracy, and fairness?

This reflects wider concerns about misinformation, plagiarism, and fairness in public procurement. Expect this scrutiny to increase, not decrease.

✅ Preparing Your Organisation

If your organisation uses AI in tendering, now is the time to:

Document your processes clearly — who used AI, how, and when.
Establish internal guidelines for responsible AI use in bids.
Ensure final review and ownership sits with your human bid team.

These steps will help protect your organisation and align with emerging commissioner expectations.

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Chat on WhatsApp or email Mike.Harrison@impact-guru.co.uk

Updated for Procurement Act 2023 • CQC-aligned • BASE-aligned (where relevant)