How to Disclose AI Use in Tenders: Following the UK Government Guidance

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With AI increasingly used in bid writing, many public sector tenders now require explicit disclosure of how AI was used. The UK Government’s Procurement Policy Note on AI Transparency (PPN 02/24) sets clear expectations for bidders to declare:

• Which AI tools were used
• What those tools were used for
• How human oversight was applied

This ensures commissioners can trust the integrity of your submission and understand where AI has contributed to its production.

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📋 What Commissioners Want to Know

Under the latest guidance, you should clearly state:

• The specific AI tools (e.g., ChatGPT, Grammarly, Claude AI)
• How they supported the drafting process (e.g., idea generation, grammar checks, structure suggestions)
• Confirmation that all content has been verified and approved by your human bid team

The emphasis is on transparency, not avoidance — commissioners understand AI is here to stay, but they want reassurance of accuracy and accountability.

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✅ A Suggested Disclosure Statement

Many providers are using a simple statement like this in their submissions:

“AI tools such as [tool name] were used to assist with content drafting and idea generation. All final answers have been reviewed and approved by our leadership team to ensure compliance, relevance, and accuracy.”

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🚫 Common Mistakes to Avoid

• Not declaring AI use when asked — this could be considered non-compliant
• Over-relying on AI without applying human expertise and checks
• Allowing AI to shape responses without aligning to local needs and the specification

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📥 Support Available

Impact Guru Ltd provides editable, professionally written method statements aligned to CQC and commissioning standards — giving you a robust starting point for compliance and tender success.

👉 Explore our Bid Strategy Support

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Written by Mike Harrison, Founder of Impact Guru Ltd — specialists in bid writing and strategy for social care providers

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Visit impact-guru.co.uk to browse downloadable strategies, method statements, or get in touch about tender support.